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Privacy Policy

The personal information collected through the Website is managed by the COP 10 Promotion Committee. Contact information is as follows.

Interpretation of personal information

Definition of "personal information"

Personal information is information that identifies or describes an individual, mainly including the following:

• Formal name (a combination of first and last name only)
• Referring expressions, other than the formal name, that identify or describe an individual
• Images that identify or describe an individual
• Home address
• Private telephone number
• Private e-mail address
• A set or sets of data* that contain or may contain the personal information mentioned above, among other information.

*Defined as paper documents, electronic files, or databases

Standards for handling personal information

The following are our standards for handling personal information on the Website:

Sources of personal information

We collect personal information directly from the user and store only that personal information reasonably considered to have been provided by the user.

How we collect personal information

We collect personal information in one of the following two ways:

■In writing

We collect personal information in writing directly from the user. All documents that contain personal information must be submitted to the COP 10 Promotion Committee by mail or by hand.
Any document that includes personal information submitted by a third party will be accepted only if the Committee reasonably determines that the information is being submitted according to the user’s wishes.

■Via the Internet

Before collecting personal information via the Internet, we send the user a message indicating that we will accept information provided only by that user. All information submitted to us via the Internet is encrypted for security.

Purpose of collecting personal information

The purpose of collecting personal information is to provide those services (provision of website content and delivery of information by e-mail) offered by the COP 10 Promotion Committee through its Website.

Scope of use of personal information

All collected personal information is used only by the COP 10 Promotion Committee and only within the scope of the user’s consent for the stated purpose.

Storing of personal information

Collected personal information, whether in electronic or physical form, is stored at a secure location accessible only by the COP 10 Promotion Committee. Removal of personal information from the location and any duplication of personal information are strictly prohibited.

Destruction of personal information

When the collected personal information is no longer needed for reference, use of the information is terminated immediately. Moreover, the information is deleted or destroyed and rendered non-recoverable.

Personal information collected and used on the Website

Personal information, which is defined as follows and which is collected through and used on the Website, is stored and managed by the COP 10 Promotion Committee.

■Personal information used as content on the Website

Personal information that is collected and stored with the user’s consent is used as content on the Website only within the scope specified by the user.

■Personal information used in response to inquiries and opinions

When a user submits an inquiry or opinion to us through a survey form, any personal information is collected and stored only with the user’s consent and is used only to respond to the user.

Requests for information on how personal information is handled

The COP 10 Promotion Committee accepts user’s requests to disclose, correct, delete, or terminate the use of personal information collected through the Website.

Requests to disclose personal information

According to our personal information disclosure request procedures, a user can request the COP 10 Promotion Committee to disclose his or her personal information. However, not all of this information may be disclosed upon request.

Request to correct, delete, or terminate the use of personal information

A user can request the COP 10 Promotion Committee to correct, delete, or terminate the use of the user’s personal information that is specified in the personal information disclosure request mentioned above.

Questions and concerns about our privacy policy

Please direct all questions and concerns related to the management of personal information to the following Committee: